Certificates with expiry dates
Attach certificates to the supplier and track their validity. Certificate types cover ISO 9001, ISO 14001, ISO 45001, ISO 27001 and SOC 2.
Supplier assessment · For quality, environment, procurement and security teams
Assess your suppliers.
Follow up over time.
Supplier management software for small and medium-sized businesses. Keep track of approved suppliers, valid certificates and the next reassessment, with the evidence behind each decision.
Start with your current list
Export your spreadsheet to CSV and import your suppliers.
Keep your management system
Keep procedures in your management system. Use ChainSec for supplier status, certificate validity and review history.
Continue beyond the first assessment
A template helps with the first assessment. The register keeps the next reassessment and earlier decisions together.
01 · Collect and classify
One shared list. Clear responsibility.
Keep contacts, documents and classifications with each supplier. See approval status and export the list when you need it, for example before an ISO 9001 or ISO 14001 audit.
- Contacts and ownership
- Keep supplier contact details and the person responsible internally together.
- Classification and status
- Classify suppliers and see which are approved and which need review.
- Approved supplier list
- Export the list with status, classification, latest review and certificate validity.
02 · Assess and approve
From responses to documented approval.
Assess supplier quality, environmental practices and security. Keep questionnaire responses and documents together with the history behind the decision.
Collect the evidence
Questionnaire responses, documents and checklists stay with the supplier.
Review and assess
Review responses and document your assessment. Follow up on the gaps you find.
Document the decision
Keep approval status and review history together for the next follow-up.
03 · Follow up
Approval is the start of follow-up.
Certificates need renewing and assessments need repeating. Keep the next reassessment and previous evidence with the same supplier.
Reassessment with history
Set the reassessment interval for each supplier. Use previous reviews and evidence when the next assessment is due.
04 · Manage nonconformities
Follow each nonconformity through to resolution.
A complaint, an audit finding or a flagged questionnaire response becomes a case against the supplier. Keep responsibility, root cause and corrective action together until you have verified the resolution.
Record and assess
Document what happened, its source and severity. Assign an owner.
Investigate and act
Collect the supplier’s response, document the root cause and follow up on corrective action.
Verify and close
Record who verified the resolution and when. Close the case with the history retained.
Open nonconformities appear in the to-do list and a combined list across suppliers. You can also reference a case in your ERP or management system.
Explore nonconformity managementQuestions about supplier assessment.
Can we start with our supplier list in Excel?
Yes. Export the spreadsheet to CSV and import your suppliers into ChainSec. Then keep classifications, approval status, certificates and review history together in the register.
How often should we reassess our suppliers?
Set the reassessment interval manually for each supplier based on your own procedures and needs. ChainSec keeps reassessments, previous reviews and evidence together. Supplier classification does not automatically set the interval.
How does ChainSec support supplier assessment under ISO 9001 and ISO 14001?
ISO 9001 clause 8.4 requires you to evaluate, select and monitor external providers. ISO 14001 requires you to set environmental requirements for procurement and control outsourced processes. In ChainSec you document classifications, assessments and approval status, track certificate validity and export an approved supplier list. The assessment procedures stay in your management system.
What does a supplier assessment system do?
It keeps the supplier register, assessments, approval status, certificate validity and nonconformities in one place. Each supplier keeps its history, so you can show who approved what and when, and start the next reassessment from earlier evidence.
Which supplier assessments are available?
Supplier assessments are available for quality and environment, alongside security assessments for NIS2 and ISO 27001. Adapt the questions to your requirements and use the responses as evidence for approval and follow-up.
Can we manage complaints and supplier nonconformities?
Yes. Record complaints, audit findings or nonconformities from questionnaire responses against a supplier. Document severity, the owner, root cause, supplier response and corrective action. Verify the resolution and close the nonconformity with its history retained.
Can we use our existing management system alongside ChainSec?
Yes. Your management system handles business processes and document control. ChainSec keeps supplier registers, assessments, certificates and nonconformities together. Nonconformities can reference a case in your management system or ERP.
What does ChainSec cost for supplier assessment?
Pricing depends on your organisation’s size and the parts of ChainSec you need. Contact us for a quote or book a demo focused on supplier follow-up.
Learn more about supplier assessment.
See your supplier workflow in ChainSec.
We show you the register, assessments and follow-up, starting with the way your team works today.