Why ChainSec
Have the answer ready when the auditor asks how you evaluate your suppliers
Supplier follow-up is a job on top of the real job. ChainSec keeps track of which suppliers are approved, which certificates are valid, when each one is due for re-evaluation and which deviations are open.
Keep your spreadsheet
Export your supplier list to CSV and import it. The spreadsheet you have today becomes the starting point, not something you have to rebuild.
Works next to your management system
Your management system probably has a supplier evaluation form. ChainSec is a register that keeps status, validity and history for each supplier.
More than the first evaluation
The template from your auditor or consultant covers the first evaluation. ChainSec keeps track of the re-evaluations after it, and of who evaluated what and when.
Workflow
From spreadsheet to supplier register
You start with the list you already have. Questionnaires come second, and only to the suppliers that are actually critical.
Import your supplier list
Export the spreadsheet to CSV and import it. Each supplier gets its own page with contact details, contracts and documents.
Classify and approve
Mark which ones are critical, important or less important, and which are approved or still in onboarding. The classification shows where to put the evaluation work first.
Add the certificates
Upload ISO 9001, ISO 14001 and ISO 45001 certificates with their validity dates. Certificates that expire within 30 days show up on the to-do list, so you see them before the auditor does.
Send questionnaires to the critical ones
Build your supplier questionnaire from the questions you already ask and send it to the suppliers that matter most. Answers and documents are collected on the supplier’s page.
What the auditor asks for
Evaluating suppliers once is easy. The hard part is showing that it happens continuously.
History that is not overwritten
Every evaluation and re-evaluation is saved per supplier. You can show what was evaluated last year, not just what the spreadsheet says today.
Re-evaluations that are not forgotten
Suppliers due for re-evaluation show up on the to-do list, together with certificates that are about to expire and open deviations.
The approved supplier list as an export
Export the approved supplier list with status, classification, owner, re-evaluation dates and certificate count.
Deviations followed up to closure
A complaint or a deviating questionnaire answer is recorded against the supplier with a severity. You document the supplier’s response, the action and the cause, verify the result and close it.
Frequently asked questions
- Does ChainSec replace our management system?
No. ChainSec is not a management system and has no document control or process maps. Your management system covers the whole company. ChainSec handles the supplier part: the register, the evaluations, the certificates and the history the auditor asks for evidence of.
- Can we keep our spreadsheet?
Yes. Export the spreadsheet to CSV and import it into ChainSec. The list you have today becomes the starting point for the supplier register.
- Can we handle complaints and deviations against suppliers?
Yes. A deviation is recorded against the supplier with source, severity and date, or directly from a questionnaire answer that needs follow-up. You document the supplier’s response, the action and the root cause, verify the result and close it. If the case lives in your ERP or management system, you can reference it.
- Are there ready-made templates for ISO 9001 and ISO 14001?
Not today. You build your supplier questionnaire from the questions you already use, in a form builder that requires no technical knowledge. Ready-made templates are available for NIS2, ISO 27001 and GDPR.
- What can we show the auditor?
The approved supplier list as an export, with status, classification and re-evaluation dates. Each supplier has its history: which evaluations were done, when and by whom, which certificates are valid and which deviations have been opened and closed.
Why ChainSec
More roles
Several people are often involved in the same decision. See what ChainSec looks like for other roles.
For procurement
For you who own the supplier list and send questionnaires when quality or security asks for them.
Open pageFor IT and security
For you who have been handed NIS2 or ISO 27001 and need supplier assessments, risks and actions in one system.
Open pageFor compliance and risk
For you who run gap analyses, risk work and documentation against NIS2, ISO 27001 or GDPR.
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