Keep your spreadsheet
Export your supplier list to CSV and import it. The spreadsheet you have today becomes the starting point, not something you have to rebuild.
For quality and environment
Keep your suppliers in order.
See which suppliers are approved, which certificates are valid and when re-evaluation is due. Keep assessments and deviations with each supplier so you can pick up where the previous follow-up ended.
Start with what you already have.
Supplier work already has a place in your business. ChainSec brings together status, validity and history for the follow-up that continues after the first evaluation.
Works next to your management system
Your management system probably has a supplier evaluation form. ChainSec is a register that keeps status, validity and history for each supplier.
More than the first evaluation
The template from your auditor or consultant covers the first evaluation. ChainSec keeps track of the re-evaluations after it, and of who evaluated what and when.
From spreadsheet to supplier register
You start with the list you already have. Questionnaires come second, and only to the suppliers that are actually critical.
Import your supplier list
Export the spreadsheet to CSV and import it. Each supplier gets its own page with contact details, contracts and documents.
Classify and approve
Mark which ones are critical, important or less important, and which are approved or still in onboarding. The classification shows where to put the evaluation work first.
Add the certificates
Upload ISO 9001, ISO 14001 and ISO 45001 certificates with their validity dates. Certificates that expire within 30 days show up on the to-do list, so you see which ones need renewing.
Send questionnaires to the critical ones
Send supplier assessments for quality or environment to the suppliers that matter most. Answers and documents are collected on the supplier’s page.
Keep follow-up going between evaluations
After approval, the work continues with certificates, re-evaluations and deviations. ChainSec shows what needs follow-up and keeps the history for each supplier. When an audit comes around, the evidence from your ongoing work is available.
- History that is not overwritten
- Every evaluation and re-evaluation is saved per supplier. Use earlier answers and evaluations when following up again, even when a colleague takes over the work.
- Re-evaluations that are not forgotten
- Suppliers due for re-evaluation show up on the to-do list, together with certificates that are about to expire and open deviations.
- The approved supplier list as an export
- Export the approved supplier list with status, classification, owner, re-evaluation dates and certificate count. You have a consolidated overview to share when an auditor or colleague asks.
- Deviations followed up to closure
- A complaint or a deviating questionnaire answer is recorded against the supplier with a severity. You document the supplier’s response, the action and the cause, verify the result and close it.
Frequently asked questions
Does ChainSec replace our management system?
No. ChainSec is not a management system and has no document control or process maps. Your management system covers the whole company. ChainSec handles the supplier part: the register, the evaluations, the certificates and the history the auditor asks for evidence of.
Can we keep our spreadsheet?
Yes. Export the spreadsheet to CSV and import it into ChainSec. The list you have today becomes the starting point for the supplier register.
Can we handle complaints and deviations against suppliers?
Yes. A deviation is recorded against the supplier with source, severity and date, or directly from a questionnaire answer that needs follow-up. You document the supplier’s response, the action and the root cause, verify the result and close it. If the case lives in your ERP or management system, you can reference it.
Can we assess supplier quality and environmental practices?
Yes. Supplier assessments are available for quality and environment. Adapt the questions to your requirements and use the responses according to your management system procedures.
What can we show the auditor?
The approved supplier list as an export, with status, classification and re-evaluation dates. Each supplier has its history: which evaluations were done, when and by whom, which certificates are valid and which deviations have been opened and closed.
See how to bring your supplier work together.
We show the register, evaluations and follow-up with your work as the starting point.