One register, not five spreadsheets
Contact details, contracts, certificates, internal owner and classification per supplier. Search, filter and export the list when someone asks.
For procurement
Keep your suppliers in one place.
Bring together status, contracts, contacts and questionnaire answers. Procurement keeps the list current while quality or security evaluates the supplier in the same register.
Procurement keeps the list. Colleagues evaluate.
Bring contacts, contracts and questionnaire answers into a shared register. Procurement, quality and security can work with the same evidence.
Questionnaires without email threads
The supplier gets a link, answers in the form and uploads their documents. You see who has answered and who has not.
See when certificates expire
Certificates sit on the supplier’s page with their validity dates. Those expiring within 30 days show up on the to-do list.
From new supplier to ongoing follow-up
The same steps every time, no matter who in procurement handles the supplier.
Add the supplier
Register the supplier with contact details, contracts and internal owner, or import several at once from a CSV file.
Send the right questionnaire
Pick the questionnaire that fits the supplier. A critical supplier gets more questions than the one delivering office supplies.
Hand over the evaluation
Quality or security sees the answers directly in the register and makes the evaluation. You do not have to forward anything.
Do not start over at renegotiation
When the contract is up for renewal, earlier answers, certificates and evaluations are still on the supplier’s page.
Give procurement and quality the same view of each supplier
Keep contact details, contracts and evaluations in the same register. Procurement can maintain the supplier list while quality or security reviews the answers. When you need to select a supplier or renew a contract, the information is on the supplier’s page.
- See whether the supplier is approved
- Approval status and the latest evaluation are on the supplier’s page. You can also export the approved supplier list to share the current status without searching for an old email.
- Let a colleague take over
- Contact details, contracts and earlier questionnaire answers stay in the register. A colleague covering during the holidays can find the information and use the same questionnaires for the next evaluation.
- Hand the answers to the right person
- The supplier answers directly in the system and uploads their documents. The colleague doing the evaluation sees the same information, so you avoid forwarding answers and attachments between the supplier and the reviewer.
- Prepare for the next renegotiation
- Earlier questionnaire answers, certificates and recorded deviations are on the supplier’s page. You can review the history before renewing a contract and see what needs follow-up in the next evaluation.
Frequently asked questions
Can we import our existing supplier list?
Yes. Export your spreadsheet list to CSV and import the suppliers into ChainSec. You can then add contact details, contracts and documents to each supplier in the register.
How do we collect answers and documents from suppliers?
You send a questionnaire to the supplier, who receives a link to a form where they can answer and upload documents. The answers are collected on the supplier’s page, and you can see who has responded and which responses are still outstanding.
Can procurement and quality work with the same suppliers?
Yes. Procurement can maintain the list, contacts and contracts while quality or security reviews questionnaire answers and carries out the evaluation. You work in the same register without forwarding answers and attachments between colleagues.
What information is available before a contract renewal?
The supplier’s page contains approval status, earlier evaluations, questionnaire answers, certificates and recorded deviations. You can review the history before renewing a contract and export the approved supplier list when you need to share the current status.
See how to bring your supplier work together.
We show the register, evaluations and follow-up with your work as the starting point.